1. Introduction

EnSafe, Inc. (“EnSafe,” “the Company,” “we,” “our,” or “us”) is committed to protecting the privacy and security of the personal information of our website visitors, clients, job applicants, employees, and business partners. This Privacy Policy outlines our practices regarding the collection, use, disclosure, and protection of personal information. We comply with applicable federal and state data protection laws, including the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), the Colorado Privacy Act (CPA), and other applicable regulations.

2. Scope

This policy applies to personal information collected by EnSafe through:

Our website (ensafe.com) and related online properties
Client and business partner engagements
The job application and hiring process
Employment and contractor relationships
Communications with EnSafe, including email, phone, and text messaging

For job applicants: Our Applicant Privacy Notice, available on the careers page, provides additional detail about data collected during the hiring process, including retention periods, deletion rights, and how to submit privacy requests related to your application.

For text messaging: Our SMS/Text Messaging Policy at ensafe.com/sms-policy/ governs text message communications, including opt-in consent, message types, and opt-out procedures.

3. Information We Collect

EnSafe may collect the following categories of personal information depending on your relationship with us:

Identifiers: Name, address, email address, phone number, and government-issued identification numbers when required for employment or legal compliance.
Professional or employment-related information: Job application data, employment history, education, certifications, performance evaluations, and compensation information.
Commercial information: Records of services purchased, obtained, or considered in connection with client engagements.
Internet or electronic network activity: Browsing activity, search history, and information about your interaction with our website, collected through standard web technologies such as cookies and analytics tools.
Communications: Emails, text messages, phone records, and other correspondence with EnSafe.

4. How We Use Your Information

We collect and use personal information for the following purposes:

To provide, manage, and improve our professional services.
To communicate with clients, employees, applicants, and business partners.
To process job applications and manage the hiring process.
To comply with legal and regulatory obligations, including federal contracting requirements.
To ensure the security of our systems and prevent fraud.
To support internal business operations, including human resources, finance, and information technology.

5. Disclosure of Personal Information

EnSafe may disclose personal information to:

Service providers who perform services on our behalf, such as technology platforms, background screening vendors, and communication tools. These providers are contractually required to protect your information and use it only for the purposes we specify.
Government authorities and law enforcement, when required by law, regulation, or legal process.
Third parties in connection with a business transaction, such as a merger, acquisition, or sale of assets, where personal information may be among the transferred assets.

EnSafe does not sell or share your personal information with third parties for their own marketing or promotional purposes.

6. Artificial Intelligence

EnSafe uses technology tools that incorporate artificial intelligence (AI) to support our operations, including aspects of the hiring process. Our use of AI is guided by the following principles:

Transparency: We provide clear information about how AI is used and how it may affect personal information.
Fairness: We evaluate AI tools to identify and mitigate risks of discrimination or bias.
Security: We implement appropriate measures to protect data processed by AI systems.
Accountability: We review AI tools and their outputs to ensure compliance with ethical standards and legal requirements.

For job applicants: Our AI Use in Hiring Disclosure, available on the careers page, provides specific information about how AI is used in the recruitment process, what decisions it may influence, and your rights as an applicant.

7. Your Privacy Rights

California Residents (CCPA/CPRA)

Under the California Consumer Privacy Act as amended by the California Privacy Rights Act, California residents have the following rights regarding their personal information:

Right to Know: You may request information about the categories and specific pieces of personal information we have collected, the sources of that information, the purposes for collecting it, and the categories of third parties with whom we share it.
Right to Delete: Subject to certain exceptions, you may request the deletion of personal information we have collected about you.
Right to Correct: You may request that we correct inaccurate personal information we maintain about you.
Right to Opt Out: You have the right to opt out of the sale or sharing of your personal information. EnSafe does not sell personal information.
Right to Non-Discrimination: EnSafe will not discriminate against you for exercising any of these privacy rights.

Colorado Residents (Colorado Privacy Act)

Under the Colorado Privacy Act, Colorado residents have the following rights:

Right to Access: You may confirm whether we are processing your personal data and access that data.
Right to Correct: You may request correction of inaccurate personal data.
Right to Delete: You may request deletion of personal data you have provided or that we have obtained.
Right to Opt Out: You may opt out of the processing of personal data for targeted advertising, sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.

How to Exercise Your Rights

To exercise any of these rights, contact EnSafe Human Resources:

EnSafe, Inc. — Human Resources Department

5724 Summer Trees Drive, Memphis, TN 38134
Email: [email protected]
Phone: 901-372-7962 or 800-588-7962

We will verify your identity before processing your request and respond within the timeframes required by applicable law.

8. Data Security

EnSafe maintains administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction. These measures include:

Encryption of data in transit and at rest.
Access controls and authentication mechanisms.
Regular security assessments and monitoring.
Employee training on data protection and privacy.

9. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. Specific retention periods vary based on the type of data and applicable legal requirements.

For job applicants: Retention periods for applicant data are detailed in our Applicant Privacy Notice on the careers page.

10. Text Messaging

EnSafe may communicate with you via text message in certain contexts, such as the recruiting process. Our full SMS/Text Messaging Policy, including opt-in consent, message types, frequency, opt-out procedures, and privacy terms, is available at ensafe.com/sms-policy/.

Mobile information will not be shared with third parties for marketing or promotional purposes. Opt-in data and consent records will not be shared with any third parties except as necessary to operate the messaging service or as required by law.

11. Related Notices

EnSafe maintains additional notices that provide detailed information for specific audiences and contexts:

Applicant Privacy Notice — Details about data collected during the hiring process, retention periods, deletion rights, and how to submit privacy requests. Available on the careers page.
AI Use in Hiring Disclosure — Information about how artificial intelligence is used in EnSafe’s recruitment process, what decisions it may influence, and applicant rights. Available on the careers page.
SMS/Text Messaging Policy — Terms governing text message communications, including consent, frequency, opt-out, and privacy. Available at ensafe.com/sms-policy/.

These notices supplement this Privacy Policy and should be read together with it.

12. Changes to This Policy

EnSafe may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will post the updated policy on our website and update the effective date at the top of this page. Your continued use of our services or website after the updated policy is posted constitutes your acceptance of the revised terms.

13. Contact Information

If you have any questions or concerns about this Privacy Policy or our data practices, contact us at:

EnSafe, Inc.

5724 Summer Trees Drive, Memphis, TN 38134
Email: [email protected]
Phone: 901-372-7962 or 800-588-7962