Effective Date: 6/12/2025

1.0 Introduction

EnSafe (“the Company”) is committed to protecting the privacy and security of the personal information of our employees, customers, and business partners. This IT Privacy Policy outlines our practices regarding the collection, use, disclosure, and protection of personal information. We comply with applicable data protection laws, including the California Consumer Privacy Act (CCPA), and adhere to best practices in AI usage.

2.0 Scope

This policy applies to all employees, contractors, and third-party service providers who have access to EnSafe’s IT systems and data. It covers all personal information collected, processed, and stored by EnSafe in connection with its operations.

3.0 Information We Collect

EnSafe may collect the following types of personal information:

Identifiers: Name, address, email address, phone number, Social Security number, driver’s license number, passport number.
Commercial information: Records of personal property, products or services purchased, obtained, or considered.
Internet or other electronic network activity information: Browsing history, search history, and information regarding interaction with our website or applications.
Professional or employment-related information: Job application data, employment history, performance evaluations.

4.0 Purpose of Collection and Use

We collect and use personal information for the following purposes:

To provide and manage our services.
To communicate with customers and employees.
To comply with legal obligations.
To ensure security and prevent fraud.
To support internal operations, including HR and IT functions.

5.0 Disclosure of Personal Information

EnSafe may disclose personal information to:

Service providers who perform services on our behalf.
Government authorities and law enforcement, if required by law.
Third parties in connection with a business transaction, such as a merger or acquisition.

6.0 CCPA Compliance

Under the CCPA, California residents have specific rights regarding their personal information:

Right to Know: Individuals have the right to request information about the categories and specific pieces of personal information we have collected about them.
Right to Delete: Subject to certain exceptions, individuals have the right to request the deletion of personal information we have collected about them.
Right to Opt-Out: Individuals have the right to opt out of the sale of their personal information.
Right to Non-Discrimination: Individuals have the right not to be discriminated against for exercising their privacy rights.

To exercise these rights, California residents can contact Human Resources.

7.0 AI Usage

EnSafe employs artificial intelligence (AI) technologies to enhance our services and operations. Our use of AI is guided by the following principles:

Transparency: We are transparent about our use of AI and provide clear information about how it impacts personal information.
Fairness: We ensure that our AI systems are designed and used fairly and do not discriminate against individuals.
Security: We implement robust security measures to protect data processed by AI systems.
Accountability: We regularly review and audit our AI systems to ensure compliance with ethical standards and legal requirements.

8.0 Data Security

EnSafe employs appropriate technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction. These measures include:

Encryption of data in transit and at rest.
Access controls and authentication mechanisms.
Regular security audits and vulnerability assessments.
Employee training on data protection and privacy.

9.0 Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements.

10.0 SMS Policy

Mobile information will not be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

11.0 Changes to This Policy

EnSafe may update this IT Privacy Policy from time to time. We will notify you of any changes by posting the new policy on our website and updating the effective date. Your continued use of our services after the effective date constitutes your acceptance of the revised policy.

12.0 Contact Information

If you have any questions or concerns about this IT Privacy Policy or our data practices, please contact us at:

EnSafe
5724 Summer Trees Drive
Memphis, TN 38134

[email protected]

Tel: 901-372-7962, 800-588-7962